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Virtual Meetings are an innovative technology for communicating that allows people to connect regardless of geographical limitations. It offers many benefits for people and businesses who are looking to increase productivity and increase teamwork regardless of distance.
Virtual meetings take place when participants aren’t physically in the same place but are connected via audio and video communication technology. They can talk and listen, take note of each other’s non-verbal signals, and interact in a way similar as face-to-face interactions.
Effective preparation and planning are essential to have the success of a virtual meeting. Be sure to have a clear agenda and establish clear goals for the meeting. Also, make sure that the necessary technology and equipment are available before the meeting. It is essential to test the capabilities of your device and software prior to the event to ensure that there are no issues.
Keep the discussion on track by sticking to the agenda. Nothing can turn attendees off more quickly than a discussion which goes off topic or runs over time. Consider using tools like Miro whiteboards and group texting to promote collaboration. It’s also recommended to have someone take notes during the virtual meeting. This will ensure the most important decisions and ideas are reflected in the summary of the meeting.
End the virtual meeting with a summary of key points and any action items. Send the summary as quickly as possible through a collaboration platform or email, or any other method. It’s also a good idea to thank attendees for their participation and to mention when they’ll hear from you again for instance, during an upcoming meeting or via an email or other correspondence.
